Privacy Policy

Trade Affairs Ltd

1. Introduction

Trade Affairs Ltd (“we”, “our”, “us”) is committed to protecting the privacy and security of your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with us, in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and the Irish Data Protection Act 2018.

If you have any questions, please contact us at:

📧 Email: admin@tradeaffairs.co.uk

2. Who We Are

Trade Affairs Ltd

Company Registration Number: 698565

Registered Address: 11  Bothar Chroinn Saltown Dundalk Louth

Data Controller Contact:admin@tradeaffairs.co.uk

3. What Personal Data We Collect

We may collect and process the following categories of personal data:

• Identity Data: Name, date of birth, company name (if applicable)

• Contact Data: Address, email address, phone number

• Transaction Data: Payments, purchases, orders, and services used

• Technical Data: IP address, browser type, device information

• Marketing Preferences: Subscription status, opt-ins, and opt-outs

• Correspondence: Emails, feedback, or customer service queries

4. How We Collect Personal Data

We collect data in the following ways:

• Directly from you (e.g., through forms, emails, telephone)

• Automatically through our website (e.g., via cookies, analytics)

• From third parties (e.g., payment providers, marketing partners)

5. Why We Process Your Data (Legal Basis)

We process personal data only where we have a valid legal basis under GDPR, including:

You may withdraw consent at any time by contacting us.

6. Data Sharing

We may share your personal data with trusted third parties, including:

• Service providers (e.g., IT systems, payment processors)

• Legal or regulatory authorities (where required)

• Marketing and analytics providers (if consent is given)

All third-party processors are contractually bound to comply with GDPR requirements and to protect your data.

7. International Transfers

Your data may be transferred outside the European Economic Area (EEA) only where:

• The recipient country ensures adequate protection (e.g., via an EU adequacy decision)

• Standard Contractual Clauses (SCCs) are in place

• You provide explicit consent

We ensure all necessary safeguards are applied in such cases.

8. How Long We Retain Your Data

We retain your personal data only as long as necessary for the purposes for which it was collected, or as required by applicable laws.

After expiration, data is securely deleted or anonymised.

9. Your Data Protection Rights

Under GDPR, you have the following rights:

• Right to access – Know what data we hold about you

• Right to rectification – Correct inaccurate data

• Right to erasure – Request deletion (“right to be forgotten”)

• Right to restriction – Limit how we use your data

• Right to data portability – Receive data in a portable format

• Right to object – Object to processing, especially for marketing

• Right to withdraw consent – Where consent was the basis for processing

• Right to lodge a complaint – With the Data Protection Commission (DPC) at www.dataprotection.ie

To exercise any of these rights, contact us at [Insert DPO or contact email].

10. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance user experience and collect usage data. For more details, refer to our Cookie Policy 

11. Automated Decision-Making

We do not use personal data for automated decision-making or profiling that significantly affects you.

12. Data Security

We implement appropriate technical and organizational measures to protect your personal data from loss, misuse, unauthorised access, disclosure, or alteration. These include encryption, firewalls, secure servers, access controls, and staff training.

13. Policy Updates

We may update this Privacy Policy from time to time. Any changes will be posted on our website with the updated effective date. Where necessary, we will notify you directly.

14. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact:

Data Protection Officer

Trade Affairs Ltd

Email: admin@tradeaffairs.co.uk